Inventory Management
Track parts and accessories. Know what you have, what you need, and when to reorder.
Why You Need This
Running out of critical repair parts means devices sit broken while students wait. Overstocking ties up budget that could go elsewhere. Effective inventory management keeps the right parts on hand without waste.
UserAuthGuard's Inventory Management tracks all your Chromebook parts and accessories. LCD screens, keyboards, chargers, cases, styluses—everything gets a location, quantity, and reorder point. When stock drops below your threshold, you get alerts before you run out.
The system integrates directly with the Repair Queue. When a technician starts a screen repair, the system automatically decrements screen inventory and links the part to that specific repair. You always know where parts went, which devices received them, and how quickly you're using different part types.
- ✓ Real-time stock levels — Always know exactly what parts you have on hand across all locations
- ✓ Low stock alerts — Get notified when inventory drops below reorder thresholds
- ✓ Repair integration — Parts are automatically deducted when used in repairs and linked to device records
- ✓ Multi-location support — Track inventory across multiple buildings, closets, or repair stations
- ✓ Usage analytics — See which parts you use most to optimize ordering and budgeting
Common Use Cases
Proactive Reordering
Screen replacements are your most common repair. You set a reorder point of 20 screens. When inventory hits 20, you receive an alert and can place an order before running out—no emergency rush shipping needed.
Charger Checkout System
Students frequently forget their chargers. Your library loans chargers with inventory tracking. Each checkout is logged, and overdue chargers trigger reminders. You always know how many loaners are available.
Budget Planning
End of year reports show you used 150 screens, 80 keyboards, and 200 chargers. This data drives next year's parts budget request with concrete numbers instead of guesswork.
Frequently Asked Questions
Can I track parts across multiple buildings?
Yes, you can set up multiple inventory locations. Each location has its own stock levels, and you can transfer parts between locations with full tracking of movements.
How do I handle parts that are compatible with multiple device models?
Parts can be linked to multiple device models. When adding a part to a repair, the system shows only compatible parts for that device model, reducing errors.
Can I import existing inventory?
Yes, you can import inventory from a CSV file. This makes initial setup easy if you have existing inventory tracked in spreadsheets.
Does the system track part costs?
Yes, you can record the cost of each part. This enables accurate repair cost tracking and helps justify repair-vs-replace decisions based on total repair investment.
Ready to take control of your parts inventory?
Inventory Management is included in the Professional plan.