Compliance Reports
One report for the fleet: assignment coverage, utilization, Auto Update Expiration and the retirement forecast by school. Alongside it, acceptable-use acknowledgements with signatures, an activity log of who did what, and custom reports you build and share. CSV and Google Sheets export.
What it does
The questions a technology director gets asked are the same every year, from the board, the business office and occasionally a parent: how many devices do we have and who has them, how many are about to stop getting updates, who has signed the acceptable-use policy, and who did what to this device. UserAuthGuard answers each from the records it already keeps.
The compliance report covers the fleet: how many devices are assigned and to whom, fleet utilization, the Auto Update Expiration timeline with devices past and approaching their AUE date, and the retirement and lifecycle forecast by school year and by school, including how much of the fleet has a real manufacture date behind it. It can be scoped to one school or run district-wide. Agreement compliance shows which students have acknowledged your acceptable-use policy on the device, with the version they signed, the time and the IP address, and optionally a parent signature, by building. The activity log brings device actions, bulk operations and sign-ins into one searchable record of who did what and when.
Custom reports let you choose the columns and filters you need, save the report, share it with named users or your whole organization, and run it again later. Everything exports to CSV or opens directly in Google Sheets. Recurring emailed reports exist for the areas that need them, such as the loaner report per building and the scheduled filtering reports.
- ✓ Fleet compliance reportAssignment coverage, utilization, AUE timeline and retirement forecast by school year and school, district-wide or per building.
- ✓ Acceptable-use acknowledgementsStudents acknowledge the policy on the device; the record keeps the policy version, time and IP, with an optional parent signature. Exports to CSV.
- ✓ Activity logDevice actions, bulk operations and sign-ins in one searchable log with user and timestamp.
- ✓ Custom reportsPick columns and filters, save, share with users or the whole organization, run again.
- ✓ CSV and Google SheetsEvery report exports to CSV or opens in Sheets, where most board packets are built.
Requires
- The Enterprise plan. Reports read the records assignment, repairs and the extension already create.
- The UserAuthGuard extension on student Chromebooks for on-device acceptable-use acknowledgement.
Does not
- Produce PDFs. Exports are CSV and Google Sheets; print from the browser or from Sheets.
- Certify compliance with FERPA, CIPA or E-Rate. It gives you the records those reviews ask for; the determination is yours and your counsel’s.
- Log what students do online. The activity log is about administrative actions. Student browsing lives in the filtering and screen-time reports, under their own retention settings.
Where it fits
The board asks for a fleet summary
Run the compliance report district-wide, open it in Google Sheets, and the device counts, coverage and the retirement forecast by school are the first three slides.
Which students have not signed the AUP?
Agreement compliance by building lists who has and has not acknowledged the current version. Export the not-signed list for the homeroom teachers.
A parent asks who touched their child’s device
The device history and the activity log show every administrative action on that device with who did it and when, which is the record a records request asks for.
Frequently asked questions
What is AUE and why is it in a compliance report?
Auto Update Expiration is the date after which Google stops providing ChromeOS updates for a device model. After it, security patches stop and Google says admin policies may not work as intended. The report shows devices past and approaching that date; the Fleet Lifecycle Planner turns it into a replacement schedule.
How does acceptable-use acknowledgement work?
You publish your policy text as a versioned agreement. Students acknowledge it on the Chromebook through the UserAuthGuard extension; the record stores the version, time and IP address, and can require a parent signature. Agreement compliance shows who has and has not signed the current version, by building.
Can reports be filtered and customized?
The compliance report can be scoped to a school. Custom reports let you choose columns and filters, save the configuration, and share it with specific users or everyone in your organization.
Can reports be emailed on a schedule?
The loaner report per building and the filtering reports can be scheduled and emailed to the people you name. The fleet compliance report and custom reports are run on demand and exported.
The records the questions ask for
Compliance Reports are part of the Enterprise plan, priced per student, à la carte. Start free first: the gap report lists every device with no owner and every student with no device.