Compliance Reports
Stay audit-ready. FERPA documentation, AUE tracking, and compliance reporting in one place.
Why You Need This
K-12 technology departments face growing compliance requirements. FERPA demands documentation of how student data is protected. E-Rate audits require proof of asset management. State reporting needs accurate device counts and usage data. Compliance Reports makes meeting these requirements straightforward.
Pre-built report templates cover common compliance needs: device assignment audits, data access logs, AUE (Auto Update Expiration) tracking, and asset lifecycle reports. Run reports on demand or schedule them to generate automatically. Export to PDF for auditors or CSV for further analysis.
AUE tracking deserves special attention. Chromebooks stop receiving security updates after their AUE date, creating compliance and security risks. UserAuthGuard tracks AUE dates for your entire fleet, alerting you to devices approaching end-of-life so you can plan replacements before they become vulnerable.
- ✓ FERPA-ready documentation — Generate reports showing who accessed what data and when
- ✓ AUE tracking — Monitor Auto Update Expiration dates and plan device replacement proactively
- ✓ Asset lifecycle reports — Track devices from procurement through disposal for complete accountability
- ✓ Scheduled reports — Automate weekly or monthly report generation and delivery
- ✓ Export options — PDF for auditors, CSV for analysis, or view directly in the dashboard
Common Use Cases
E-Rate Audit Preparation
An E-Rate audit requires documentation of your device fleet. Generate an asset inventory report showing all devices, their assignments, purchase dates, and current status. The report is ready in minutes, not days of spreadsheet work.
AUE Planning
Your district has 2,000 Chromebooks of various ages. The AUE report shows 300 devices will expire this year and 500 next year. This data drives your budget request for replacement devices with concrete numbers.
FERPA Incident Response
A parent requests documentation of who accessed their child's device data. The access log report shows every admin action on that device, demonstrating appropriate data handling and FERPA compliance.
Frequently Asked Questions
What is AUE and why does it matter?
AUE (Auto Update Expiration) is the date when Google stops providing Chrome OS updates for a device model. After this date, devices no longer receive security patches, creating vulnerability risks. CISA and education security frameworks recommend retiring devices past their AUE.
Can I customize the reports?
Yes, reports can be filtered by school, grade level, device model, date range, and other criteria. You can also select which fields to include to create reports tailored to specific audit requirements.
How far back does the audit log go?
Audit logs are retained for 7 years by default, meeting most regulatory requirements. You can configure longer retention if needed for your compliance requirements.
Can reports be automatically emailed to administrators?
Yes, you can schedule reports to generate and email automatically. Weekly device status reports, monthly AUE summaries, or quarterly compliance audits can all be automated.
Ready to simplify compliance?
Compliance Reports is included in the Professional plan.